You know when you come home and your brain is exploding with everything you need to do, every errand and appointment you need to run, and the calls or emails you need to return? That’s when you just got to dump it all out on a journal page to look at it and organize it into management chunks.
Also a great set of stencils that help you to prioritize is our canning jar and boulders stencil. Heard the story about the Big Rocks? ZenHabits.net explains well like this:
If your week is seven buckets, and you go into each bucket without planning ahead, and you fill it up with little pebbles and grains of sand and whatever other debris comes your way … soon there will be no room for the Big Rocks. Your buckets fill up faster than you know it, and once your buckets are full, you’re done. You can’t get bigger buckets.
What you can do is put the Big Rocks in first, and fill in the pebbles and sand around them.”
Use the canning jar stencil and inside of it stencil in the big boulders first and then fill in with the little rocks and pebbles. Then tag each of these with what needs to be accomplished. Assigning your biggest tasks to the boulders and scale down your tasks to the pebbles.